Learning Objectives for Letter Writing

• Understand the importance of letter writing as a communication tool.
• Identify the two main types of letters: formal and informal.
• Recognize the basic structure and components of formal letters.
• Apply the appropriate tone and style based on the recipient and purpose of the letter.
• Develop skills to write concise and complete messages in letters.
• Learn the correct format for both formal and informal letters.
• Practice writing letters for various purposes, including job applications and personal correspondence.

Letter Writing

Types of Letters

• Formal Letters: Written to convey official business and information.
• Informal Letters: Personal letters to communicate with friends and family.

Structure of Formal Letters

1. Introduction:
   • Introducing oneself if it is the first time you are writing.
   • Referring to an earlier letter if you are responding to it.
2. Purpose: Stating the purpose of the letter.
3. Action/Information Required:
   • Stating action/information required from the addressee.
   • Explaining action taken/supplying information.
4. Urging Action:
   • Urging action to be taken.
   • Offering assistance in future.

Key Points to Consider

• Purpose
• Person to whom it is addressed
• Tone to adopt
• Completeness of the message
• Action required
• Conciseness of expression

Format of Formal Letters

1. Name and address of sender
2. Name and address of addressee
3. Date
4. Salutation (e.g., Dear Sir/Madam)
5. Reference to previous correspondence
6. Content of letter (arranged in paragraphs)
7. Complimentary close and signature

Salutation Examples

• Dear Sir/Madam
• Dear Mr/Ms/Dr + Surname
• Dear [First Name] (for semi-formal relationships)

Ending a Letter

• Use 'Yours sincerely' if addressed by name.
• Use 'Yours faithfully' if beginning with 'Dear Sir/Madam'.

Informal Letters

• Format is flexible; may just include the city and date.
• Example:
  • Hyderabad
    12 November 2005
    Dear Sujata,
    Bye,
    Yours affectionately/With love/All the best/Take care etc.

Job Application Example

• Your Name and Address
• Date
• The Manager
• Company Name
• Dear Sir,
• Content of application
• Regards,
• Yours truly,
• Signature

Curriculum Vitae Format